OFFICE SUPPORT ASSISTANT IV

Hiring Department

Counseling Services

Application Deadline

Posted until filled

Full Time/Part Time

Full Time,benefit eligible

Salary

$13.27-$14.34/hour

Note: Job salary offers are generally made between the salary range minimum and the midpoint of the salary range.

Job Description

Office Management to include:

• Efficient running of department operations
• Manage Director’s calendar
• Coordinate department meetings
• Supervise student worke
• Logistic support for travel accommodations
• Ordering supplies

Human Resources duties include:

• Time & Labor Time Keeper
• Recruiting paperwork and hiring paperwork for employees, students, interns, and the onboarding and orientation of new employees

Strategic Reporting and Financial responsibilities:

• Monthly, quarterly, and yearly reports and specific data requests
• Maintain budget for department accounts, accounts payable
• Student Emergency Fund process incoming funds, disperse approved payments, and solicit local donations/grants

Provides back-up general office support for Counseling Services front desk in the form of:

• Greeting clients
• Answering main phone
• Scheduling for Care Coordinator
• Use of Titanium software

Oversee promotion of department with marketing in the form of:

• Producing brochures, fliers, Minerbytes, and passive programming
• Assists in publicizing various activities and coordinating logistics for those events
• Oversee website content and interface with communications

Program Coordination for most Counseling Services events to include:

• RESPOND, suicide prevention training for faculty and staff
• Culture of Care

Minimum Qualifications

High School Diploma or an equivalent combination of education and experience and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications
Ability to work well with a range of people, maintain complete confidentiality, and apply sensitivity and sound judgement to all situations

Proficient in Microsoft Office, Peoplesoft (FIN Financial Reports, FIN Production, HR Production Database), Terminal Four, and Adobe Creative Cloud

Excellent written and oral communication and attention to detail

Experience in a fast-paced office environment while staying calm and maintaining a positive attitude

Minimum of five years related experience is necessary

Proficient keyboarding skills are necessary

Competency with computer-based office software and web-based applications, or ability to become proficient within a few weeks may be necessary depending on the position available

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